English
日本語koti hakone is a private villa in Sengokuhara, Hakone, about 90 minutes from Shinjuku. The building and garden are for your team alone, so you can talk things through without worrying about other guests.
Teams use it for leadership retreats, new-hire training, incentive trips, dev camps and more, with up to 21 people as standard (up to 26 with futon sets). We also accept payment by invoice and can issue qualified invoices under Japan's invoice system.
Discussion with a display and whiteboard
Sample 2-day, 1-night schedule
This example assumes a leadership retreat or offsite. Check-in is at 3:00 pm and check-out is at 10:00 am.
| Time | Day 1 | Day 2 |
|---|---|---|
| Early morning | — | 7:00 Wake up in the hot spring or sauna 8:00 Breakfast (breakfast bread sets sold at the house) |
| Morning | — | 8:30–9:45 Review and decide next steps 10:00 Check-out |
| Afternoon | 15:00 Check-in 15:30–18:30 Session (big table + whiteboard) | Stop by a museum or the Sengokuhara Susuki Grass Fields, then head home |
| Evening | 19:00 Dinner by a private chef, or a BBQ social | — |
| Night | 21:00– Keep the conversation going indoors. Small-group talks in the playroom, hot spring | — |
If you'd like more time, the following options are available. For company trips and training, many companies add super early check-in or super late check-out to make the most of a short 2-day, 1-night stay.
- Super early check-in: Come in from 8:00 am (¥80,000; only if the previous night is not booked)
- Super late check-out: Stay until 6:00 pm (¥80,000; only if the following night is not booked)
- Sending or dropping off luggage in advance: You can ship luggage by courier to arrive at 11:00 am or later on your check-in day. You can also drop it off between 11:00 am and 3:00 pm and go sightseeing
Meeting facilities
| Facility | Details |
|---|---|
| Wi-Fi | High-speed Wi-Fi (545 Mbps as measured on Airbnb). Comfortable for video calls and sharing large files |
| Main room | The big table in the 1F living room (16 seats, 20 when extended) |
| Breakout spaces | The playroom on 2F (second living room), the window-side sofa, each bedroom, and the outdoor fire pit (until 9:00 pm) |
| Whiteboards | 2 (one large, one small) available to borrow. Markers (black, red, blue) for sale at ¥300 |
| Projector | Mobile projector (with tripod). Connects to a PC or smartphone |
| Displays | 2 available to borrow. HDMI cables are not provided, so please bring your own |
| Other | Bluetooth speaker, a variety of board games, smart TV (in the playroom) |
There is no dedicated meeting room. At koti hakone, training means switching between the living room and the garden to suit each part of the program.
A meeting using the screen 
A small-group meeting 
Board games in the playroom
Room assignments
- With 5 bedrooms and the playroom, you can split into up to 6 sleeping areas (Bedroom 1 sleeps up to 5, Bedrooms 2–5 up to 3 each, the playroom up to 4)
- There are 4 toilets (1F: women's and multipurpose; 2F: men's and women's) and 4 washbasins
- The large bath is shared by all genders, so please take turns by time slot or also use the paid private shower room (¥4,400 per night)
- All bedrooms are on 2F, and there is no elevator
For a full breakdown of the bedding, see Large groups.
Meals and socials
- Private chef: A partner chef cooks right in front of you in the commercial-grade kitchen. You can book from ¥8,000 per person; share your budget and the chef will propose a menu within it. For details, see Private chef
- BBQ social: The covered BBQ area has 2 gas grills, and both are free for groups of 11 or more. Order ingredients through a delivery service (5 days ahead) and you can come empty-handed
- Campfire: 10 camping chairs and the fire pit make a place for evening conversations. Firewood is ¥2,200 per bundle
A BBQ social 
Dinner at the big table 
Movie night outdoors with the projector
Billing and paperwork
| Item | What we offer |
|---|---|
| Quotes and invoices | Request them through our document request form. We'll send them as PDFs |
| Payment | Credit card, or for companies, bank transfer against an invoice |
| Receipts | For bookings on our official website and extras paid by card, we issue receipts through the same form within 2 business days. No receipt is needed for bank transfers |
| Qualified invoices | Qualified Invoice Issuer registration number T8100002037634 |
| Proof of stay | Send us the booking name and dates of stay and we'll issue one as a PDF |
| Via travel agencies | Bookings are accepted |
| Cancellation | For bookings on our official website, free up to 15 days before; 100% from 14 days before |
Pair it with a nearby training facility
At Seisa Hakone Campus (星槎箱根キャンパス; formerly Sengokuhara Junior High School), also in Sengokuhara, you can rent an artificial-turf field, a gym, lecture rooms and meeting rooms by the hour. You could hold a team-building sports day or a large all-hands session there, and use koti hakone for lodging and small-group discussions.
Facility fees may be reduced if you stay in Hakone Town. Because koti hakone holds a Hotel Business Act license, we can fill in and stamp the fee-reduction certificate. Send us the application as a PDF and we'll fill it in, stamp it and send it back. Please check with Seisa Hakone Campus about which rate category applies.
For more, see our Owner's Blog post Planning a training camp in Hakone (in Japanese).
What guests say
“We stayed here on a trip with colleagues. The upscale living room felt like a real escape, and any issues we had were handled quickly.”
“The Wi-Fi was solid, so working on our laptops was no problem. We could choose where to work — outside, at the sofa and desks on the first floor, or in the private rooms upstairs — which was comfortable.”
FAQ for this page
Can we check in early?
If there's no booking the night before, we can offer early check-in before 3:00 pm free of charge. Please be sure to check with us in advance through our LINE official account. If the night before is open, super early check-in lets you come in from 8:00 am, and if the following night is open, super late check-out lets you stay until 6:00 pm, at ¥80,000 each. We don't offer regular late check-out, because we need to clean for the next guests.
Can you issue a quote and an invoice?
Yes. Companies can pay by bank transfer against an invoice. Please request a quote and invoice through our document request form, letting us know your stay dates and number of guests. We'll send them as PDFs. Your booking is confirmed once we've confirmed your transfer (until then it isn't confirmed, and another booking may come in). Groups that aren't legal entities (research labs, clubs, etc.) are asked to pay in advance by credit card (bank transfer isn't available; if you really need it, please talk to us). Our qualified invoice issuer registration number is T8100002037634.
Is there a meeting room?
There's no dedicated meeting room. You can hold meetings using the 20-seat big table, the playroom, whiteboards, a projector and two displays (please bring your own HDMI cable). For large all-hands sessions, you can also use the meeting rooms at nearby Seisa Hakone Campus.
As the organizer, can I talk with you about plans in advance?
Please contact us through our LINE official account. We're happy to help, including with room assignments and meal arrangements.